2025 UNFI Holiday & Winter Show | East
Exhibitor Service Kit
Important Capital Conventions Contractors Deadlines
| Exhibitor-Appointed Non-Official Contractor Authorization (EAC) | June 30, 2025 |
| Certificate of Insurance for EAC (only if hiring outside labor) | June 30, 2025 |
| Advance Warehouse Open for Receiving | June 30, 2025 |
| Encore Visual/Electrical | July 7, 2025 |
| Furnishings, Accessories & Rental Discount Deadline | July 16, 2025 |
| Capital Display Labor Discount Deadline | July 16, 2025 |
| Custom Signs Discount Deadline | July 16, 2025 |
| Capital Appliance Rental Discount Deadline | July 16, 2025 |
| Capital Online Ordering Closes | July 23, 2025 |
| Advance Warehouse - Last Day of Receiving Without Late Penalty | July 23, 2025 |
| Direct Ship Dates to Facility | July 28-30, 2025 only |
| Outbound Carrier Check-In Deadline | 6:00p July 31, 2025 |
UNFI Breakdown Policy
Shipping Labels
Thank you for participating in the 2025 UNFI Holiday & Winter Show | East July 29-31, 2025 at Mohegan Sun Resort & Casino in Uncasville, CT. We're looking forward to seeing you at the show!
Here you will find everything you need to successfully exhibit at the show. We've included the most important and pertinent information from the ESK below.
Use these labels to ship your samples and display items to the Capital Conventions Advance Warehouse or directly to the show.
Note: Perishable and frozen goods CANNOT be shipped to the Advance Warehouse. Perishable and frozen goods MUST be shipped directly to the show.
As before, please note that ALL shipments, whether to the Advance Warehouse or Direct to the Venue, are subject to Materials Handling Charges. A Credit Card must be on file with Capital Convention Contractors for shipments to be delivered to your booth.
Show Schedule*
*Schedule is tentative and subject to change. | All times in EDT. | Final schedule will be communicated in the Know Before You Go email.
BADGE PICKUP
12:00p-6:00p
EXHIBITOR SETUP
12:00p-6:00p
IPAD PICKUP
12:00p-5:00p
LUGGAGE STORAGE
Available 24 hrs
SUPPLIER SEMINAR
2:00p-2:45p
EXHIBITOR TRAINING
3:00p-4:45p
UPNEXT PITCH SLAM & HAPPY HOUR
5:00p-6:00p*
BADGE PICKUP
7:00a-7:00p
BREAKFAST
7:00a-9:00a
EXHIBITOR SETUP
7:00a-8:30a
SHOW HOURS
9:00a-5:00p
SHOW RECEPTION
W/ COE AWARDS
5:00p-8:00p
BADGE PICKUP
6:30a-2:00p
LUGGAGE STORAGE
Available 24 hrs
EXHIBITOR RESTOCK
6:30a-7:30a
BREAKFAST
6:30a-8:00a
SHOW HOURS
8:00a-3:00p
IPAD RETURN
3:00p-4:00p
FOOD DONATION
3:00p-6:00p
EXHIBITOR BREAKDOWN
3:00p-7:00p
Tuesday, July 29
Connection Day/Exhibitor Set Up
Table of Contents
Advance Warehouse
Direct to Show
Space Abandonment Policy
Any space that is not claimed and occupied three hours after official show open at 9:00a on Day 1, UNFI may resell or reassign your space without obligation on the part of UNFI for any refund whatsoever.
Show Contractor
UNFI's Exclusive Show Contractor
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Questions? Email events@unfi.com.
If you have any additional questions about
Capital Convention’s services or equipment, call 877-335-3700 or email help@capitalconventions.com.
Wednesday, July 30
Show Day 1
Thursday, July 31
Show Day 2
Food Donation
Help us reduce food waste and feed the community of Connecticut by donating your excess food and beverage samples to the Gemma E. Moran United Way/Labor Food Center.
Any remaining food and beverage items left in your booth at the end of Day 2 (perishable and non-perishable) should be placed under the table in your booth so volunteers may easily pack them.
Exhibitor Checklists
We've created curated and tailored checklists to help you and your team succeed at the UNFI 2025 Holiday & Winter Show | East. From pre-planning to on-site to post-show, our checklists have you covered. Whether you are a UNFI Selling Show expert or are exhibiting at our shows for the first time, our checklists will help you stay on track with upcoming deadlines and tasks.
Click the button below to download the full Exhibitor Services Kit.