2025 UNFI Spring & Summer Show | Central & East
Exhibitor Service Kit
Important Capital Conventions Contractors Deadlines
| Disney’s Coronado Springs MANDATORY Food and Beverage Exhibitor Equipment and Recipe Form | January 10, 2025 |
| Exhibitor-Appointed Non-Official Contractor Authorization (EAC) | January 11, 2025 |
| Certificate of Insurance for EAC (only if hiring outside labor) | January 11, 2025 |
| Advance Warehouse Open for Receiving | January 13, 2025 |
| Disney’s Coronado Springs Audio Visual/Electrical | January 20, 2025 |
| Furnishings, Accessories & Rental Discount Deadline | January 28, 2025 |
| Capital Display Labor Discount Deadline | January 28, 2025 |
| Custom Signs Discount Deadline | January 28, 2025 |
| Capital Appliance Rental Discount Deadline | January 28, 2025 |
| Capital Online Ordering Closes | February 4, 2025 |
| Advance Warehouse - Last Day of Receiving Without Late Penalty | February 4, 2025 |
| Direct Ship Dates to Facility | February 7-11, 2025 only |
| Outbound Carrier Check-In Deadline | 6:00p February 12, 2025 |
UNFI Breakdown Policy
Shipping Labels
Thank you for participating in the 2025 UNFI Spring & Summer Show | Central & East February 10-12, 2025 at Disney's Coronado Springs Resort in Orlando, FL. We're looking forward to seeing you at the show!
Here you will find everything you need to successfully exhibit at the show. We've included the most important and pertinent information from the ESK below.
Use these labels to ship your samples and display items to the Capital Conventions Advance Warehouse or directly to the show.
Note: Perishable and frozen goods CANNOT be shipped to the Advance Warehouse. Perishable and frozen goods MUST be shipped directly to the show.
As before, please note that ALL shipments, whether to the Advance Warehouse or Direct to the Venue, are subject to Materials Handling Charges. A Credit Card must be on file with Capital Convention Contractors for shipments to be delivered to your booth.
Show Schedule
*Subject to change. | All times in EST. | Final schedule will be communicated in the Know Before You Go email.
BADGE PICKUP
12:00p-6:00p
EXHIBITOR SETUP
12:00p-5:00p
IPAD PICKUP
12:00p-5:00p
LUGGAGE STORAGE
12:00p-7:00p
SUPPLIER SEMINAR
2:00p-2:45p
EXHIBITOR TRAINING
2:00p-4:45p
WELCOME RECEPTION
5:00p-7:00p
BADGE PICKUP
7:00a-7:00p
BREAKFAST
7:00a-9:00a
EXHIBITOR SETUP
7:00a-8:30a
SHOW HOURS
9:00a-5:00p
SHOW RECEPTION
W/ COE AWARDS
6:00p-9:00p
BADGE PICKUP
6:30a-2:00p
LUGGAGE STORAGE
6:30a-6:00p
EXHIBITOR RESTOCK
6:30a-7:30a
BREAKFAST
6:30a-8:00a
SHOW HOURS
8:00a-3:00p
IPAD RETURN
3:00p-4:00p
EXHIBITOR BREAKDOWN
3:00p-6:00p
FOOD DONATION
3:00p-6:00p
Monday, February 10
Connection Day/Exhibitor Set Up
Table of Contents
Advance Warehouse
Direct to Show
Space Abandonment Policy
Any space that is not claimed and occupied three hours after official show open at 9:00a on Day 1, UNFI may resell or reassign your space without obligation on the part of UNFI for any refund whatsoever.
Show Contractor
UNFI's Exclusive Show Contractor
This page is brought to you by
Questions? Email events@unfi.com.
If you have any additional questions about
Capital Convention’s services or equipment, call 877-335-3700 or email help@capitalconventions.com.
Tuesday, February 11
Show Day 1
Wednesday, February 12
Show Day 2
Food Donation
Help us reduce food waste and feed the community of Florida by donating your excess food and beverage samples to Second Harvest Central Florida.
Any remaining food and beverage items left in your booth at the end of Day 2 (perishable and non-perishable) should be placed under the table in your booth so volunteers may easily pack them.
Exhibitor Checklists
We've created curated and tailored checklists to help you and your team succeed at the UNFI 2025 Spring & Summer Show | Central & East. From pre-planning to on-site to post-show, our checklists have you covered. Whether you are a UNFI Selling Show expert or are exhibiting at our shows for the first time, our checklists will help you stay on track with upcoming deadlines and tasks.
Click the button below to download the full Exhibitor Services Kit.